BOARD MINUTES
Rising Sun-Ohio County Community School Corporation
April 8, 2008
The regular session of the Board of School Trustees was held as advertised on April 8, 2008 at 7:10 P.M. in the administration building. Members present were Jamie Bell, Felix Massey III, Corey Potts, Tim Elbright, Tim Adams and Superintendent Stephen Patz. Also present were Keith Majewski, Bob White, Dwynelle Rung, Kylah Gregory, Cody Lengerich, Ashley Shinn, Andrea Horn, and Kasie Stegemiller.
The meeting began with the Pledge of Allegiance.
Members of the Board reviewed minutes from the March 11th board meeting. The minutes were approved by signature.
Members of the Board reviewed claims. The claims were approved by signature.
Mr. Patz presented a maternity leave request from Jerilyn Lambert. Mrs. Lambert is already off due to the birth of her baby and is planning to return to work on May 5th.
The Superintent recommended accepting the request. Upon motion by Felix Massey III and seconded by Tim Adams to accept the recommendation, members voted as follows: Aye- Felix Massey III, Tim Adams, Corey Potts, Tim Elbright, and Jamie Bell.
The Superintendent recommended Carole Powell for the Transportation Secretary/ Purchasing Agent in the Superintendent’s Office. Mr. Patz noted the Mrs. Powell is a long-time school employee and has worked in the office for 7 summers. He stated that she is already known to be a conscientious worker and would be a positive addition to the office staff. Upon motion by Felix Massey III and seconded by Tim Adams to accept the recommendation, members voted as follows: Aye – Tim Adams, Felix Massey III, Tim Elbright, Corey Potts, and Jamie Bell.
Mr. Patz recommended Ethel (Sissy) Potter for the vacant OCEMS custodial position. He noted that Mrs. Potter has been a teachers’ aide for many years and a substitute custodian in the recent past. This experience, along with her excellent work ethic, will help her in performing her job duties. Upon motion by Tim Elbright and seconded by Corey Potts to approve the recommendation, members voted as follows: Aye – Tim Elbright, Corey Potts, Felix Massey III, Tim Adams, and Jamie Bell.
The Superintendent presented the high school extracurricular coaches for the 2008-2009 school year for approval. He noted that with the exception of the cheerleading position, the list is the same as last year. (List attached) Mr. Patz recommended accepting the list. Upon motion by Corey Potts and seconded by Felix Massey III to accept the recommendation, members voted as follows: Aye – Corey Potts, Felix Massey III, Tim Elbright, Tim Adams, and Jamie Bell.
The Superintendent recommended offering a 2-year contract to Brian Graham as high school boys’ varsity basketball coach. He noted that Mr. Graham has been offered 2-year contracts in the past. Upon motion by Corey Potts and seconded by Tim Adams to accept the recommendation, members voted as follows: Aye – Corey Potts, Tim Adams, Tim Elbright, Corey Potts, and Jamie Bell.
Mr. Patz recommended one year be added to the contracts of the principals and assistant principals. He noted that they each had excellent evaluations. Upon motion by Felix Massey III and seconded by Tim Elbright to accept the recommendation, members voted as follows: Aye – Felix Massey III, Tim Elbright, Corey Potts, Tim Adams, and Jamie Bell.
Mr. Patz stated that the bids were opened earlier in the day for the high school roof project. Two bids were received. They were York & Koons Roofing for $142,350 with a completion time of 25 days and Southern Roofing for $153,820 with a completion time of 90 days. Mr. Patz stated that while York & Koons did not include a bid bond, this is not a problem legally. He also noted that Lewellyn Mechanical will be on site to help with the HVAC system during the project, and that York & Koons Roofing is familiar with and has worked with Lewellyn in the past. After a brief discussion, Mr. Patz recommended accepting the bid from York & Koons Roofing for $142,350 with no bid bond. Upon motion from Tim Elbright and seconded by Tim Adams to accept the recommendation, members voted as follows: Aye – Tim Elbright, Tim Adams, Felix Massey III, Corey Potts and Jamie Bell.
The 2008-2009 High School Student Handbook was presented for the first reading. Mr. Majewski was present to discuss the changes. The changes that he discussed were the school calendar, the attendance policy, and the athletic grading policy. No action was taken as this was the first reading.
Mr. Patz discussed the problems with the 2007-2008 school calendar caused by bad weather. The bad weather has caused the students to miss 7 days. This has caused a problem with the school calendar because most of the days were missed after the built in make up days were already passed. While the State has offered a waiver, and the students do not have to make up each day missed, it will still be necessary for school to be in session until May 29th. This is a problem for the seniors because graduation is scheduled for May 25th. Mr. Patz asked the Board permission to count Good Friday, March 21st, as a make up day for the seniors. The seniors were on the Senior Trip to Washington D.C. on that day. He also noted that the seniors will be expected to report to school for 2 days following graduation. They will receive their diplomas after attending those 2 days. Upon motion by Corey Potts and seconded by Tim Adams to grant permission to count Good Friday as a make up day for the seniors, members voted as follows: Aye – Corey Potts, Tim Adams, Felix Massey III, Tim Elbright, and Jamie Bell.
Mr. Patz presented the 2009-2010 school calendar for approval. Upon motion by Tim Adams and seconded by Tim Elbright to approve the 2009-2010 school calendar, members voted as follows: Aye – Tim Elbright, Tim Adams, Corey Potts, Felix Massey III, and Jamie Bell.
Mr. Majewski presented Thinking Mathematically by Prentice Hall as the new Discrete Math class textbook. The Board has previously approved the Discrete Math class. A committee has already approved the new book. The book is a college entry level Math course textbook Upon motion by Felix Massey III and seconded by Corey Potts to approve the new textbook, members voted as follows: Felix Massey III, Corey Potts, Tim Elbright, Tim Adams, and Jamie Bell.
Mr. Patz noted that he recently attended a City Council meeting to thank the city road crew for helping with the school’s snow removal during the recent bad weather. He is planning to attend a County Council meeting later in the month to thank the county road crew.
There was a brief discussion regarding the Prom Committee’s request for a city grant. Mr. Majewski noted that since the school took over the prom only 1 year ago, it will probably take 4-6 years for the prom to become self-sufficient. The Board would like for this to be explained to City Council so that it understands that the Prom Committee has a financial goal in mind. The Board also requested a copy of the Prom budget for review.
The Board of School Trustees of the Rising Sun-Ohio County Community School Corporation did not discuss any subject matter in executive session other than the topic specified in the public notice.
The meeting adjourned at 8:00 P.M.